UPDATED 10th SEPTEMBER 2020

On this page you will find advice that the IDTA has collated for our members to ensure their safety, income and business continuity during the coronavirus outbreak in the UK and worldwide.

The information on the gov.uk website may vary for members in Scotland, Wales and Northern Ireland and we ask that you please check the restrictions and regulations that apply to you.

We request our international members comply with their Government’s regulations and guidance and only re-open when they are permitted to.

We ask that in these unprecedented times you adhere to the available guidance to stay safe and protect yourselves and your pupils.

 

Government Advice

Following the announcement on 9th September regarding the number of people attending a social gathering being reduced to 6, the following guidance was published on the evening of 9th September; Dance schools are in the exempt section.

https://www.gov.uk/government/news/coronavirus-covid-19-what-has-changed-9-september

This link includes a list of exemptions item 2.10

https://www.gov.uk/government/publications/coronavirus-outbreak-faqs-what-you-can-and-cant-do/coronavirus-outbreak-faqs-what-you-can-and-cant-do?

Included in the list of exemptions are organised indoor and outdoor sports, physical activity and exercise classes and there is a link to:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/providers-of-grassroots-sport-and-gym-leisure-facilities

Dance Studios are listed under the exercise allowed under the gyms and leisure centre guidance

Dance schools must ensure their risk assessment and covid-secure policies are strictly followed.

 

The Department for Digital, Culture, Media & Sport has issued guidance for providers of grassroots sport and gym/leisure facilities please see link here:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/providers-of-grassroots-sport-and-gym-leisure-facilities

Guidance has also been issued for the performing arts, please see link here:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/performing-arts

The information on these two links is essential reading for everyone in the UK. Each dance school is unique and the guidance and regulations need to be applied to each dance school individually.

 

Additional advice and guidance can be found on:

The British Dance Council website at https://www.britishdancecouncil.info/news/

The Council for Dance, Drama and Musical Theatre website https://cdmt.org.uk/latest-news/18894-covid-19-links-to-helpful-governmental-guidance

The Sports and Recreation Alliance website https://www.sportandrecreation.org.uk/news/covid-19

The One Dance UK website https://www.onedanceuk.org/ including the series of webinars Return to Dance section at https://www.onedanceuk.org/programme/return-to-dance/ lots of useful information in the form of questions and answers.

Information is constantly being updated and new guidance issued.

The information on these links is essential reading for everyone in the UK. Each dance school is unique and the guidance and regulations need to be applied to each dance school individually.

We recommend that members watch the two IDTA Live Q&A sessions which can be found on the secure members area of the IDTA website; log in and go to Members Information, look for IDTA Live and follow the link to the videos of the sessions and the supporting documentation to help you plan your return to dance teaching. Please note these sessions were recorded in June and regulations have changed in the past few weeks but the information on social media, safe guarding, risk assessment and planning will be of assistance to you in the weeks ahead.

If you teach dance in an educational school / college you will also need to review the guidance published for educational settings. While this information is specifically designed for nurseries, educational schools and colleges, some of the information may be of assistance to members in planning for the future.

https://www.gov.uk/coronavirus/education-and-childcare

Advice from the Government can be found at https://www.gov.uk/coronavirus

The Government’s Road Map for the easing of lockdown restrictions and the reopening of business can be found here:

https://www.gov.uk/government/publications/our-plan-to-rebuild-the-uk-governments-covid-19-recovery-strategy

Government advice on non essential travel and social distancing can be found by following this link:

https://www.gov.uk/government/publications/staying-alert-and-safe-social-distancing

Please check the NHS website for official advice on reducing the risk of catching and spreading the coronavirus. https://www.nhs.uk/conditions/coronavirus-covid-19/

If you are planning to travel please check the following official Foreign and Commonwealth Office advice.

Members outside the UK should refer to their own government websites for information on the coronavirus.

 

IDTA Head Office

The majority of IDTA Staff are on furlough. There is a skeleton staff working to continue as many services as possible to members. If you have a question please email to info@idta.co.uk, this is the main email address which is being monitored and your questions will be passed to a member of staff who can assist. Telephone calls can also be made but please be aware response times will be affected due to staffing levels.

Payments can be made online to IDTA or IDTA Sales Ltd using the Make a Payment option from the main page of the website at https://members.idta.co.uk/payments/enter

 

IDTA Sales Ltd

Orders can be placed online via the Shop on the IDTA website https://www.idta.co.uk/xcart4/home.php or by email to sales@idta.co.uk.

Telephone calls can also be made between 9.00 am and 12.30 pm Monday to Friday.

 

IDTA Examination Service

We are delighted to be able to resume the IDTA Examination Service from the beginning of September. We have published a guidance document for our members who wish to book an examination session. We are offering alternative examination formats, including Live Streaming and Video assessment for certain examinations. As you will appreciate due to social distancing there are restrictions in place on the examinations that candidates can be entered for. Please read the guidance before arranging your session. A copy of the document can be requested from Head Office by emailing info@idta.co.uk

 

Guidance for Dance Schools

IDTA Live Q&A Session – Moving Dance Online and the Next Steps – please login to the IDTA members area and select Member Information – follow the IDTA Live link to the video of the Q&A Sessions and supporting documentation on social media, safeguarding, risk assessment and planning for the future.

 

Small Business Advice

The Government has published information on assistance for small and medium sized businesses and the self employed. Dance schools owners should review the information to see if they are able to apply for assistance.

Advice from the Federation of Small Businesses:

https://www.fsb.org.uk/campaign/covid19.html

Advice from ACAS

https://www.acas.org.uk/coronavirus

 

Help for Self-Employed

Following the Chancellors announcement on 26th March regarding help for the self employed, please see the link to the government website for further information:

https://www.gov.uk/guidance/claim-a-grant-through-the-coronavirus-covid-19-self-employment-income-support-scheme

The Self-Employment Income Support Scheme has been extended. If you were eligible for the first grant and can confirm to HMRC that your business has been adversely affected on or after 14 July 2020, you’ll be able to make a claim for a second and final grant from 17 August 2020.

The scheme allows you to claim a second and final taxable grant worth 70% of your average monthly trading profits, paid out in a single instalment covering 3 months’ worth of profits, and capped at £6,570 in total.

As with the first grant HMRC will contact you if you’re eligible.

We will work out your eligibility for the second grant in the same way as the first grant.

You can make a claim for the second grant if you’re eligible, even if you did not make a claim for the first grant.

Grants

Tim Hollingsworth, Chief Executive of Sports England has announced a support package of up to £195 million available to help meet the needs of those responsible for the activity of the nation.

Full details, including the application process for the new Community Emergency Fund are available here on our website now here.

https://www.sportengland.org/news/coronavirus-information-sector

 

Online Teaching

Many members have been teaching online throughout the pandemic and may decide to incorporate this option into their school timetable when they reopen.

Below is a list we have compiled of online teaching tools that are available. We will add to this list as more suggestions become available.

If you wish to talk to other dance teachers about their experiences using any of the below, please join our IDTA Dance Teachers Network on Facebook: https://www.facebook.com/groups/IDTADanceTeacherNetwork/

Skype: https://www.skype.com/en/

YouTube: https://www.youtube.com

Zoom: https://zoom.us/ (You can use free for sessions of 40 minutes or less)
We’ve compiled a list of common questions about using the Zoom platform. You can download the PDF here. We will be updating this document as more questions are asked.

Facebook Live: https://www.facebook.com

EMD UK Instructor Platform: https://emduk.org/virtual-instructor-platform/ (Free for everyone, not just EMD members, the ONLY charge is a small percentage which is deducted at source from participants payments, through Stripe, and the instructor receives the class charge minus the deduction direct into their bank account)

IDTA Live Q&A Session – Moving Dance Online

 

Safety Announcements

Be sure when using online teaching tools that your insurance company covers the use of these services and that before each session you give a clear safety announcement about the risks of practicing at home.

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;

(i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property

(ii) ensure that the flooring in the room is safe for the activity to be undertaken

(ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

 

Safeguarding Online Teaching

NSPCC Remote Teaching advice: https://learning.nspcc.org.uk/news/2020/march/undertaking-remote-teaching-safely

Dance School Safeguarding Service guidelines: Click here to download PDF

IDTA Live Q&A Session – Moving Dance Online

Zoom Security Considerations

Many of our members have turned to the online meeting program Zoom to continue to deliver their classes over the internet. We’ve compiled a list of useful security information if you decide to use this platform for your continued teaching: Click here to download the Zoom Security PDF

IDTA Live Q&A Session – Moving Dance Online

 

Music Licencing Online

One of the questions we seen asked a lot is in regards to the performance of licensed music via online services. PRS have confirmed the following information in this regard:

Licences already paid for:
The fee paid is based on the number of classes that an instructor gives in a year. Instructors need to keep a record of how many classes are cancelled and notify us at licence renewal. We will then give credit for these against next year’s fees.

Streaming classes:
Unfortunately PPL does not have the mandate to licence the streaming of music as an accompaniment to classes. These rights are retained by the record companies. If instructors wish to do this I would suggest that they use cover versions, where they will need to take out a PRS licence, or royalty free music as a short term alternative.

Also:

PRS/PPL can provide a Limited Online Music Licence (LOML) for anyone who is sharing videos or making broadcasts directly from their own website.

  • If you are streaming content via Facebook, YouTube, Instagram or any other similar social media platform, these services already have their own licensing agreements in place to cover you for using licensed music.

 

Insurance

Gallagher Insurance have provided answers to some common questions about insurance during and after the Covid-19 pandemic:

Q1. Do I need a Covid-19 Compliant Certificate in order to obtain insurance?

Reply: Regarding the recent discussions between members relating to the need to obtain a COVID-19 compliant certificate, our stance would be that although it is always advisable for teachers to be prepared and take reasonable precautions to protect themselves and their students, there is no such requirement from the insurer. We would expect Government guidelines to be adhered to and Government advice followed by implementing measures such as carrying out a COVID-19 risk assessment, developing cleaning, hand washing and hygiene procedures and managing transmission risk. That being said, although there is no obligation to complete a course if individuals feel this would benefit them in preparing for their ‘new’ normal we would fully support that.

 

Q2. Does the extended coverage of digital/online PL only provide cover for a teacher’s already registered students? Is the digital/online cover an ongoing benefit or is it temporary? There is a feeling that a mixture of online and face-to-face classes will be the new normal.

Reply: To provide some clarity over recent queries I can confirm that we understand this unprecedented set of circumstances has completely changed how teachers can operate.

The online streaming of classes is something that we are happy to continue to cover on a permanent basis to allow teachers to have that extra flexibility in how they deliver classes.

With regards to new students, first of all I am happy to hear that teachers/members are taking on new students during this time – this is fantastic to hear! We would not have a problem with this but would just like teachers/members to continue with the original criteria surrounding safeguarding, health and safety (full criteria around online classes is below for your reference)

The dedicated Dance Team here at Gallagher have collaborated with the insurers to bring an extra level of cover to members which we can confirm as follows:  

We will agree to provide liability cover for any dance teacher streaming a dance class if they are teaching any of the following activities;

  • Dance to Your Own Tune Ballet
  • Boys Ballet
  • Creative & Contemporary
  • West End jazz
  • Body Conditioning
  • Theatre Dance – Cecchetti Classical Ballet, Classical Greek, Imperial Classical Ballet, Modern Theatre, National, Classical Indian – Bharatanatyam, Classical Indian – Kathak, Tap.
  • Dance Sport – Classical Sequence, Disco/Freestyle, Latin American, Modern Ballroom
  • Tap, Modern, Ballet, National, Lyrical Modern Jazz, Musical Theatre, Dance Exercise, Theatre Craft
  • Speech & Drama
  • Greek
  • Performing Arts
  • Freestyle Rock n Roll Line Dancing Belly Dancing (over 16 only), Street Dance
  • Argentine Tango
  • Rumba, Samba, Jive, Cha Cha Cha, Paso Doble
  • Salsa,
  • Sequence
  • Waltz, Foxtrot, Quickstep, Tango, Viennese Waltz

Cover for Public Liability will extend to the limit shown on their policy schedule to a maximum indemnity of £5,000,000.

There are requirements that the member must meet for their cover to be extended. These are;

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;
    • (i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring in the room is safe for the activity to be undertaken
    • (ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

Acrobatics and Gymnastics are not automatically covered under the Dance Scheme, however we encourage members/clients to contact us regarding these activities and we can look to cover for a small additional premium (this is due to the greater risk involved compared to a standard dance class).

If a member is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far

 

Insurance – dance outdoors

Update from Gallagher Insurance received 9th July 2020.

Many dance teachers have asked about the option of conducting ‘outdoor classes’. The dedicated Dance Team at Gallagher have partnered with insurers to offer a new policy enhancement available exclusively to members which we can confirm as follows:

We will agree to provide liability cover for any dance teacher instructing an outdoor class if they are teaching any of the following activities;

  • Tap, Ballet, National, Modern Jazz, Theatre Craft, Musical Theatre
  • Lyrical, Speech & Drama, Greek, Performing Arts
  • Argentine Tango, Belly Dancing (over 16 only), Cha Cha Cha, Dance Exercise, Foxtrot, Jive, Line Dancing, Paso Doble, Quickstep, Rock n Roll, Rumba, Salsa, Samba, Tango, Viennese Waltz, Waltz

Cover for Public Liability will extend to the limit shown on the policy schedule.

Please refer to the Reasonable Precautions Condition on page 62 of the attached policy wording.

For cover to be extended, the following requirements must be met;

  • Outdoor classes are subject to the same safeguarding rules in place for all events and classes.
  • The latest Government Guidance must be adhered to at all times, including, but not limited to guidelines in respect of social distancing.
  • Reasonable precautions condition – Insured must take reasonable steps to prevent or protect against injury, loss or damage.
  • Members must comply with all regulations imposed by any competent authority and that an adequate health and safety briefing is given to all participants at the start of each class.
  • Full Risk Assessments must be in place and appropriate instructions/ guidance provided to all students (or parents/ carers where children are in attendance).
  • Before teaching begins we would expect the policyholder to reasonably consider the following – this list is not exhaustive and each case must be looked at on its own merit.
    • (i) the area and surroundings, where instruction will take place is deemed suitable without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring/ground is safe for the activity to be undertaken and that pupils are wearing appropriate footwear.
    • (iii) the use of any equipment is to be suitably considered beforehand and to be used in line with the manufacturers specification.
    • (iii) weather conditions on the day are to be considered and classes should only go ahead weather permitting.

If a policyholder is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far.

DOWNLOAD: Dance Teaching Outdoors Policy Wording