UPDATED 27th NOVEMBER 2020

On this page you will find advice that the IDTA has collated for our members to ensure their safety, income and business continuity during the coronavirus outbreak in the UK and worldwide.

 

The information on the gov.uk website may vary for members in Scotland, Wales and Northern Ireland and we ask that you please check the restrictions and regulations that apply to you.

 

We request our international members comply with their Government’s regulations and guidance and only re-open when they are permitted to.

 

These are extremely difficult and complicated times and we will try to assist as much as we can. The priority must be the safety of everyone and we must comply with the new restrictions.

 

IDTA Examinations Service

ENGLAND

On 23rd November the UK Prime Minister’s announced the easing of lockdown and the new three tier system for England. The lockdown ends on 2nd December and the new tier system comes into effect. On 26th November the government announced which areas are in which tiers.

UK Coronavirus Tiers

Please see the links below to the Government’s winter plan and Tiers.

Winter Plan summary
https://www.gov.uk/government/publications/covid-19-winter-plan/covid-19-winter-plan-summary

Full Winter Plan
https://www.gov.uk/government/publications/covid-19-winter-plan

Tiers
https://www.gov.uk/guidance/local-restriction-tiers-what-you-need-to-know

https://www.gov.uk/guidance/full-list-of-local-restriction-tiers-by-area

Government Guidance – Local restriction tiers: what you need to know

Sets out the local restriction tier system that will be in place from Wednesday 2 December, including what you can and cannot do in each tier.

Extract of key points – please read the guidance in full.

All tiers

All businesses and venues that are open are expected to follow COVID-19 secure guidelines to protect customers, visitors and workers. In all tiers, the following businesses and venues can remain open:

  • certain leisure and sporting facilities such as gyms, sports courts and facilities, leisure centres, fitness and dance studios, golf courses, swimming pools, riding centres, outdoor playgrounds – subject to relevant social contact rules in each tier. Indoor group activities and classes should not take place at tier 3

Tier 1: Medium alert

  • businesses and venues can remain open, in a COVID secure manner, other than those which remain closed by law, such as nightclubs
  • organised indoor sport, physical activity and exercise classes can continue to take place, if the rule of 6 is followed. There are exceptions for indoor disability sport, sport for educational purposes, and supervised sport and physical activity for under-18s, which can take place with larger groups mixing

Tier 2: High alert

  • organised indoor sport, physical activity and exercise classes will only be permitted if it is possible for people to avoid mixing with people they do not live with (or share a support bubble with). There are exceptions for indoor disability sport, sport for educational purposes and supervised sport and physical activity for under-18s, which can take place with larger groups mixing

Tier 3: Very High alert

  • leisure and sports facilities may continue to stay open, but group exercise classes (including fitness and dance) should not go ahead. Saunas and steam rooms should close
  • organised indoor sport, physical activity and exercise classes cannot take place indoors. There are exceptions for indoor disability sport, sport for educational purposes and supervised sport and physical activity for under-18s

Exemptions from gatherings limits in all tiers

  • for supervised activities provided for children, including wraparound care (before and after-school childcare), groups and activities for under 18s, and children’s playgroups

Examination Service

Please ensure you read the Alternative Examination Procedure Guide for UK Members which is available on the member’s area of the website or can be requested by email from IDTA Head Office. Full details of the procedures for examiner present, live streaming and video assessments are included in the Guide.

We strongly recommend that teachers make decisions about whether to enter candidates for examinations by talking to the candidates and their parents or guardians and ensure the candidates are ready and prepared for the examinations.

Please ensure you continue to review your risk assessment and implement the policies and procedures to ensure your venue is Covid-Secure.

While Tier 3 does permit travel for work, we would ask members in Tier 3 who have examinations sessions booked in December to consider the option of Live Streamed or Video examinations to reduce the need for travel by the appointed Examiner.

NORTHERN IRELAND, SCOTLAND, WALES,  ISLE OF MAN, CHANNEL ISLANDS

Where restrictions are in place and if dance schools are allowed to open, we can offer examinations via Live Streaming or Video. Please check with your Government website for information. If you would like more information please email info@idta.co.uk and we can send you the Alternative Examination Procedure Guide.

Northern Ireland

Will enter another two weeks of tougher restrictions from 27th November.

Indoors dance classes are already not permitted under current restrictions.

The new measures state that dance studios must close.

https://www.nidirect.gov.uk/articles/coronavirus-covid-19-regulations-guidance-restrictions-27-november-2020

Scotland

Each Council area of Scotland has been assigned to a COVID protection level. There are 5 protection levels, sometimes called ‘tiers’.

From 20 November for 3 weeks, 11 council areas in Scotland moved to Level 4 restrictions. Check to see which protection level you are located in.

https://www.gov.scot/publications/coronavirus-covid-19-protection-levels/pages/protection-levels-by-area/

Wales

The Welsh Government released new guidelines, effective from Monday 9 November, following the circuit break lockdown. The guidelines state that: All sport and leisure facilities can open.

Therefore, we understand that dance classes can resume in Wales from Monday 9 November. Please check at https://gov.wales/coronavirus-regulations-guidance

Isle of Man

https://covid19.gov.im/

Channel Island

https://www.gov.je/Health/Coronavirus/Pages/index.aspx

https://covid19.gov.gg/

https://www.visitalderney.com/inspire/coronavirus-covid-19-update/

INTERNATIONAL MEMBERS:

If you are allowed by your Government to open your dance studio, we can continue to provide an examination service via Live Stream or Video. If you would like more information please email info@idta.co.uk and we can send you the Alternative Examination Procedure Guide for International Members.

Government Advice

COVID-19 – Members in the UK: There has been a great deal of change in the last few weeks. Sadly, all areas of the UK country are experiencing lockdowns and all of us are now living under new guidance and regulation. Please check the Government website for the latest information https://www.gov.uk/coronavirus

Additional advice and guidance can be found on:

The British Dance Council website at https://www.britishdancecouncil.info/news/

The Council for Dance, Drama and Musical Theatre website https://cdmt.org.uk/latest-news/18894-covid-19-links-to-helpful-governmental-guidance

The Sports and Recreation Alliance website https://www.sportandrecreation.org.uk/news/covid-19#

SRA Funding: 

SRA Petition:

 

The One Dance UK website
https://www.onedanceuk.org/covid-19-guidance/

Information is constantly being updated and new guidance issued.

The information on these links is essential reading for everyone in the UK. Each dance school is unique and the guidance and regulations need to be applied to each dance school individually.

Members outside the UK should refer to their own government websites for information on the coronavirus.

IDTA Head Office

The majority of IDTA Staff are on furlough. There is a skeleton staff working to continue as many services as possible to members. If you have a question please email to info@idta.co.uk, this is the main email address which is being monitored and your questions will be passed to a member of staff who can assist. Telephone calls can also be made but please be aware response times will be affected due to staffing levels.

Payments can be made online to IDTA or IDTA Sales Ltd using the Make a Payment option from the main page of the website at https://members.idta.co.uk/payments/enter

IDTA Sales Ltd

Orders can be placed online via the Shop on the IDTA website https://www.idta.co.uk/xcart4/home.php or by email to sales@idta.co.uk.

Telephone calls can also be made between 9.00 am and 12.30 pm Monday to Friday.

Guidance for Dance Schools

IDTA Live Q&A Session – Moving Dance Online and the Next Steps – please login to the IDTA members area and select Member Information – follow the IDTA Live link to the video of the Q&A Sessions and supporting documentation on social media, safeguarding, risk assessment and planning for the future.

Small Business Advice

The Government has published information on assistance for small and medium sized businesses and the self employed. Dance schools owners should review the information to see if they are able to apply for assistance.

Advice from the Federation of Small Businesses:

https://www.fsb.org.uk/campaign/covid19.html

Advice from ACAS

https://www.acas.org.uk/coronavirus

Help for Self-Employed

Please see the link to the government website for further information:

https://www.gov.uk/guidance/claim-a-grant-through-the-coronavirus-covid-19-self-employment-income-support-scheme

Online Teaching

Many members have been teaching online throughout the pandemic and may decide to incorporate this option into their school timetable when they reopen.

Below is a list we have compiled of online teaching tools that are available. We will add to this list as more suggestions become available.

If you wish to talk to other dance teachers about their experiences using any of the below, please join our IDTA Dance Teachers Network on Facebook: https://www.facebook.com/groups/IDTADanceTeacherNetwork/

Skype: https://www.skype.com/en/

YouTube: https://www.youtube.com

Zoom: https://zoom.us/ (You can use free for sessions of 40 minutes or less)
We’ve compiled a list of common questions about using the Zoom platform. You can download the PDF here. We will be updating this document as more questions are asked.

Facebook Live: https://www.facebook.com

EMD UK Instructor Platform: https://emduk.org/virtual-instructor-platform/ (Free for everyone, not just EMD members, the ONLY charge is a small percentage which is deducted at source from participants payments, through Stripe, and the instructor receives the class charge minus the deduction direct into their bank account)

IDTA Live Q&A Session – Moving Dance Online

Safety Announcements

Be sure when using online teaching tools that your insurance company covers the use of these services and that before each session you give a clear safety announcement about the risks of practicing at home.

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;

(i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property

(ii) ensure that the flooring in the room is safe for the activity to be undertaken

(ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

Safeguarding Online Teaching

NSPCC Remote Teaching advice: https://learning.nspcc.org.uk/news/2020/march/undertaking-remote-teaching-safely

Dance School Safeguarding Service guidelines: Click here to download PDF

IDTA Live Q&A Session – Moving Dance Online

Zoom Security Considerations

Many of our members have turned to the online meeting program Zoom to continue to deliver their classes over the internet. We’ve compiled a list of useful security information if you decide to use this platform for your continued teaching: Click here to download the Zoom Security PDF

IDTA Live Q&A Session – Moving Dance Online

Music Licencing Online

One of the questions we seen asked a lot is in regards to the performance of licensed music via online services. PRS have confirmed the following information in this regard:

Licences already paid for:
The fee paid is based on the number of classes that an instructor gives in a year. Instructors need to keep a record of how many classes are cancelled and notify us at licence renewal. We will then give credit for these against next year’s fees.

Streaming classes:
Unfortunately PPL does not have the mandate to licence the streaming of music as an accompaniment to classes. These rights are retained by the record companies. If instructors wish to do this I would suggest that they use cover versions, where they will need to take out a PRS licence, or royalty free music as a short term alternative.

Also:

PRS/PPL can provide a Limited Online Music Licence (LOML) for anyone who is sharing videos or making broadcasts directly from their own website.

  • If you are streaming content via Facebook, YouTube, Instagram or any other similar social media platform, these services already have their own licensing agreements in place to cover you for using licensed music.

Insurance

Gallagher Insurance have provided answers to some common questions about insurance during and after the Covid-19 pandemic:

Q1. Do I need a Covid-19 Compliant Certificate in order to obtain insurance?

Reply: Regarding the recent discussions between members relating to the need to obtain a COVID-19 compliant certificate, our stance would be that although it is always advisable for teachers to be prepared and take reasonable precautions to protect themselves and their students, there is no such requirement from the insurer. We would expect Government guidelines to be adhered to and Government advice followed by implementing measures such as carrying out a COVID-19 risk assessment, developing cleaning, hand washing and hygiene procedures and managing transmission risk. That being said, although there is no obligation to complete a course if individuals feel this would benefit them in preparing for their ‘new’ normal we would fully support that.

 

Q2. Does the extended coverage of digital/online PL only provide cover for a teacher’s already registered students? Is the digital/online cover an ongoing benefit or is it temporary? There is a feeling that a mixture of online and face-to-face classes will be the new normal.

Reply: To provide some clarity over recent queries I can confirm that we understand this unprecedented set of circumstances has completely changed how teachers can operate.

The online streaming of classes is something that we are happy to continue to cover on a permanent basis to allow teachers to have that extra flexibility in how they deliver classes.

With regards to new students, first of all I am happy to hear that teachers/members are taking on new students during this time – this is fantastic to hear! We would not have a problem with this but would just like teachers/members to continue with the original criteria surrounding safeguarding, health and safety (full criteria around online classes is below for your reference)

The dedicated Dance Team here at Gallagher have collaborated with the insurers to bring an extra level of cover to members which we can confirm as follows:  

We will agree to provide liability cover for any dance teacher streaming a dance class if they are teaching any of the following activities;

  • Dance to Your Own Tune Ballet
  • Boys Ballet
  • Creative & Contemporary
  • West End jazz
  • Body Conditioning
  • Theatre Dance – Cecchetti Classical Ballet, Classical Greek, Imperial Classical Ballet, Modern Theatre, National, Classical Indian – Bharatanatyam, Classical Indian – Kathak, Tap.
  • Dance Sport – Classical Sequence, Disco/Freestyle, Latin American, Modern Ballroom
  • Tap, Modern, Ballet, National, Lyrical Modern Jazz, Musical Theatre, Dance Exercise, Theatre Craft
  • Speech & Drama
  • Greek
  • Performing Arts
  • Freestyle Rock n Roll Line Dancing Belly Dancing (over 16 only), Street Dance
  • Argentine Tango
  • Rumba, Samba, Jive, Cha Cha Cha, Paso Doble
  • Salsa,
  • Sequence
  • Waltz, Foxtrot, Quickstep, Tango, Viennese Waltz

Cover for Public Liability will extend to the limit shown on their policy schedule to a maximum indemnity of £5,000,000.

There are requirements that the member must meet for their cover to be extended. These are;

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;
    • (i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring in the room is safe for the activity to be undertaken
    • (ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

Acrobatics and Gymnastics are not automatically covered under the Dance Scheme, however we encourage members/clients to contact us regarding these activities and we can look to cover for a small additional premium (this is due to the greater risk involved compared to a standard dance class).

If a member is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far

Insurance – dance outdoors

Update from Gallagher Insurance received 9th July 2020.

Many dance teachers have asked about the option of conducting ‘outdoor classes’. The dedicated Dance Team at Gallagher have partnered with insurers to offer a new policy enhancement available exclusively to members which we can confirm as follows:

We will agree to provide liability cover for any dance teacher instructing an outdoor class if they are teaching any of the following activities;

  • Tap, Ballet, National, Modern Jazz, Theatre Craft, Musical Theatre
  • Lyrical, Speech & Drama, Greek, Performing Arts
  • Argentine Tango, Belly Dancing (over 16 only), Cha Cha Cha, Dance Exercise, Foxtrot, Jive, Line Dancing, Paso Doble, Quickstep, Rock n Roll, Rumba, Salsa, Samba, Tango, Viennese Waltz, Waltz

Cover for Public Liability will extend to the limit shown on the policy schedule.

Please refer to the Reasonable Precautions Condition on page 62 of the attached policy wording.

For cover to be extended, the following requirements must be met;

  • Outdoor classes are subject to the same safeguarding rules in place for all events and classes.
  • The latest Government Guidance must be adhered to at all times, including, but not limited to guidelines in respect of social distancing.
  • Reasonable precautions condition – Insured must take reasonable steps to prevent or protect against injury, loss or damage.
  • Members must comply with all regulations imposed by any competent authority and that an adequate health and safety briefing is given to all participants at the start of each class.
  • Full Risk Assessments must be in place and appropriate instructions/ guidance provided to all students (or parents/ carers where children are in attendance).
  • Before teaching begins we would expect the policyholder to reasonably consider the following – this list is not exhaustive and each case must be looked at on its own merit.
    • (i) the area and surroundings, where instruction will take place is deemed suitable without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring/ground is safe for the activity to be undertaken and that pupils are wearing appropriate footwear.
    • (iii) the use of any equipment is to be suitably considered beforehand and to be used in line with the manufacturers specification.
    • (iii) weather conditions on the day are to be considered and classes should only go ahead weather permitting.

If a policyholder is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far.

DOWNLOAD: Dance Teaching Outdoors Policy Wording