On this page you will find advice that the IDTA has collated for our members to during the coronavirus outbreak.

The information for members in England on the gov.uk website may vary for members in Scotland, Wales and Northern Ireland and we ask that you please check the restrictions and regulations that apply to you.

We request our international members comply with their Government’s regulations and guidance and only re-open when they are permitted to.

These are extremely difficult and complicated times and we will try to assist as much as we can. The priority must be the safety of everyone and we must comply with the new regulations and guidance.

The restrictions and guidance are changing rapidly and we recommend that you regularly check your Government’s website and with your local public health department for advice.

UPDATED 4th March 2021

The UK Prime Minister announced on 22 February the 4 Step Road Map to easing and lifting restrictions in England, with schools and colleges reopening from 8th March. Please see the links below to Prime Minister’s statement and the Covid-19 Response Spring 2021.

Separate announcements have been made by Scotland, Wales and Northern Ireland.

The Road Map is a positive step forward and will be reviewed and updates given prior to each step forward. However, it is clear that a cautious approach must be taken and when dance classes and examinations can restart (Step 2 and 3) they must be covid-secure. We strongly recommend you review your risk assessment and covid policy and contact your local authority health departments for advice and guidance on reopening and obtain confirmation in writing.

Current lockdown rules apply until the first step on 8th March.

 

Step 1: From 8th March onwards: Schools and colleges are open for all students. Practical Higher Education Courses. Recreation or exercise outdoors with household or one other person. No household mixing indoors. Wraparound childcare. Stay at home.

 

Step 2: From 12th April at the earliest: in-person dance classes for children and young people, under the age of 18. We aim to offer examinations by video or live stream only for children and young people, under the age of 18 years.

We understand the UK Prime Minister will make an announcement regarding Step 2, approximately a week before 12th April, which will include information on one to one coaching/teaching indoors. The GOV.UK guidance documents will be updated following the announcement.

You may wish to consider contacting your local Public Health Department to discuss with them, if your dance studio may be permitted to open and offer Covid-secure, one to one, private dance tuition for adults, if approval is given for one to one coaching/teaching when Step 2 is announced.

UPDATE 9th April 2021: Please see link below providing guidance for dance teachers on the reopening of dance classes from 12th April.

https://cdmt.org.uk/latest-news/18961-step-2-of-lockdown-easing-in-england-guidance-for-performing-arts-teaching-and-assessment-in-out-of-school-settings-from-12-april-2021

 

Step 3: From 17th May at the earliest: in-person dance classes for adults over 18 years. For all age groups, we aim to return to examinations with an examiner present and will continue to offer video and live streamed examinations.

 

Step 4: From 21st June at the earliest: No limits on social contacts, larger events.

 

We must emphasise that all dates are subject to change.

Please ensure when your venue reopens and dance classes restart they comply with the government’s covid-secure regulations and guidance. See links below

Please ensure you plan your examination sessions using the IDTA Alternative Examination Procedure Guide, which can be downloaded from the Members section of the website or can be emailed to you.

When examination sessions can take place, we strongly recommend that teachers make decisions about whether to enter candidates for examinations by talking to the candidates and their parents or guardians and ensure the candidates are ready and prepared for the examinations.

We do appreciate some members have very specific questions and we will try to answer these or direct you to the appropriate guidance.

We would ask our members in Scotland, Wales, Northern Ireland, Channel Islands and Isle of Man to check the regulations which currently apply to them and we would ask our International members to carefully monitor their government regulations. See links below

Out of school settings: We have received enquiries regarding government information on out of school settings / wrap around care.

While out of school settings can restart from 8th March, guidance from the Department for Education states that indoor fitness studios and sports facilities are able to open for supervised activities for children for:

  • vulnerable children and young people and
  • other children where the provisions is:
    • reasonably necessary to enable their parents and carers to work, search for work, undertake education or training, or attend a medical appointment or address a medical need, or attend a support group

It is essential that if you consider reopening your dance studio to offer dance classes for the groups listed above, you contact your local authority to confirm whether you are permitted to do so, at present the full education and training exemption for out-of-school settings is only attached to library premises, community centres, theatres and concert halls.

Please see the link to out of schools setting below which sets out specific updates to protective measures, updates on group sizes and systems of control.

Regulated examinations: Grades 1 -5, Intermediate, Advanced 1 and Advanced 2 Performer Awards, Level 3 Diploma Dance Teaching Assistant and Level 4 Diploma Dance Teaching.

The Department for Education has allowed practical examinations for regulated dance qualifications to continue in private exam centres in line with public health guidance. However, dance and fitness studios are not included in the education and training exemption list, as stated above. If you are considering entering candidates for regulated dance examinations before Step 2 (12th April at the earliest) you must contact your local authority in advance to seek permission in writing for your venue to open. If permission is given for an examination session to be held please contact the IDTA office to arrange a session via video or live streaming.

 

 

LINKS

Road Map:

https://www.gov.uk/government/news/prime-minister-sets-out-roadmap-to-cautiously-ease-lockdown-restrictions

 

Covid-19 Response Spring 2021

https://www.gov.uk/government/publications/covid-19-response-spring-2021/covid-19-response-spring-2021

 

Grassroots sports guidance:

https://www.gov.uk/guidance/coronavirus-covid-19-grassroots-sports-guidance-for-the-public-and-sport-providers

 

Performing Arts guidance:

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/performing-arts

 

Multipurpose Community Facilities Guidance:

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

 

Out of school settings guidance:

Protective measures for holiday and after-school clubs, and other out-of-school settings during the coronavirus (COVID-19) outbreak – GOV.UK (www.gov.uk)

Scotland

Each Council area of Scotland has been assigned to a COVID protection level. There are 5 protection levels or tiers.

https://www.gov.scot/publications/coronavirus-covid-19-stay-at-home-guidance/

 

https://www.gov.scot/publications/coronavirus-covid-19-protection-levels/pages/protection-levels-by-area/

 

Wales

Wales is currently under Alert level 4. Which requires indoor fitness centres/gyms etc to close.

https://gov.wales/alert-level-4-guide

 

Northern Ireland

https://www.nidirect.gov.uk/articles/coronavirus-covid-19-regulations-guidance-what-restrictions-mean-you

Isle of Man

https://covid19.gov.im/

 

Channel Island

https://www.gov.je/Health/Coronavirus/Pages/index.aspx

https://covid19.gov.gg/

https://www.visitalderney.com/inspire/coronavirus-covid-19-update/

 

As soon as we can provide further information we will email members and update the website.

 

IDTA Examinations Service

UK

In line with the new Road Map in England and with changes to restrictions in Wales, Scotland, Northern Ireland, the Channel Islands and the Isle of Man, the examination service will be able to restart in stages– please see update above. If you have any questions regarding examination sessions please email info@idta.co.uk or phone IDTA Head Office and refer to the Alternative Examination Procedure Guide for UK Members, which can be downloaded from the Members Area of the website or a copy can be emailed to you.

INTERNATIONAL MEMBERS

International exam sessions may continue if permitted by Government regulations in each country and will be conducted by live stream or video, or with an Examiner present if an Examiner is based in the country and can undertake the exams.If you wish to book an examination session please contact the Operation’s Manager at IDTA Head Office email info@idta.co.uk and we can send you the Alternative Examination Procedure Guide for International Members.

 

EXAMINATION SERVICE – GENERAL

When examinations sessions can take place, we strongly recommend that teachers make decisions about whether to enter candidates for examinations by talking to the candidates and their parents or guardians and ensure the candidates are ready and prepared for the examinations.

 

It is essential that dance classes and exams take place in Covid-secure venues and are socially distanced in accordance with the government guidance – links to UK government guidance can be found here:

 

Grassroots sports guidance

https://www.gov.uk/guidance/coronavirus-covid-19-grassroots-sports-guidance-for-the-public-and-sport-providers

 

Performing Arts guidance

https://www.gov.uk/guidance/working-safely-during-coronavirus-covid-19/performing-arts

 

Multipurpose Community Facilities Guidance

https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

Please check your risk assessment and Covid-19 policy regularly and communicate your policies to your staff and students and parents.

If you have specific questions about your dance classes, we recommend you check with your local public health departments and obtain written confirmation of any agreements.

Please ensure you read the Alternative Examination Procedure Guide for UK Members or International Members, as appropriate, which are available on the member’s area of the website or can be requested by email from IDTA Head Office. Full details of the procedures for Examiner present, live streaming and video assessments are included in the Guide and are regularly updated.

 

Links to advice and guidance

COVID-19 – Members in the UK: Please check the Government website for the latest information           https://www.gov.uk/coronavirus

 

Additional advice and guidance can be found on:

The British Dance Council website at https://www.britishdancecouncil.info/news/

The Council for Dance, Drama and Musical Theatre website https://cdmt.org.uk/latest-news/18894-covid-19-links-to-helpful-governmental-guidance

The Sports and Recreation Alliance website https://www.sportandrecreation.org.uk/news/covid-19#

The One Dance UK website
https://www.onedanceuk.org/covid-19-guidance/

 

Information is constantly being updated and new guidance issued.

The information on these links is essential reading for everyone in the UK. Each dance school is unique and the guidance and regulations need to be applied to each dance school individually.

Members outside the UK should refer to their own government websites for information on the coronavirus.

IDTA Head Office

The majority of IDTA Staff are on furlough. There is a skeleton staff working to continue as many services as possible to members. If you have a question please email to info@idta.co.uk, this is the main email address which is being monitored and your questions will be passed to a member of staff who can assist. Telephone calls can also be made but please be aware response times will be affected due to staffing levels.

Payments can be made online to IDTA or IDTA Sales Ltd using the Make a Payment option from the main page of the website at https://members.idta.co.uk/payments/enter

 

IDTA Sales Ltd

Orders can be placed online via the Shop on the IDTA website https://www.idta.co.uk/xcart4/home.php or by email to sales@idta.co.uk.

Telephone calls can also be made between 9.00 am and 12.30 pm Monday to Friday.

 

Guidance for Dance Schools

IDTA Live Q&A Session – Moving Dance Online and the Next Steps – please login to the IDTA members area and select Member Information – follow the IDTA Live link to the video of the Q&A Sessions and supporting documentation on social media, safeguarding, risk assessment and planning for the future.

 

Small Business Advice

The Government has published information on assistance for small and medium sized businesses and the self employed. Dance schools owners should review the information to see if they are able to apply for assistance.

Advice from the Federation of Small Businesses:

https://www.fsb.org.uk/campaign/covid19.html

Advice from ACAS

https://www.acas.org.uk/coronavirus

 

Financial Support

Self-employment support scheme:

https://www.gov.uk/guidance/claim-a-grant-through-the-coronavirus-covid-19-self-employment-income-support-scheme

 

Financial Support announced by UK Chancellor on 5th January 2021:

Chancellor announces one-off top up grants for retail, hospitality and leisure businesses worth up to £9,000 per property to help businesses through to the Spring.

£594 million discretionary fund also made available to support other impacted businesses comes in addition to £1.1 billion further discretionary grant funding for Local Authorities, Local Restriction Support Grants worth up to £3,000 a month and extension of furlough scheme

Follow the link:

https://www.gov.uk/government/news/46-billion-in-new-lockdown-grants-to-support-businesses-and-protect-jobs

The UK Channcellor also announced additional support for the self employed in the budget statement on 3rd March.

https://www.gov.uk/government/news/budget-2021-what-you-need-to-know

Online Teaching

Many members have been teaching online throughout the pandemic and may decide to incorporate this option into their school timetable when they reopen.

Below is a list we have compiled of online teaching tools that are available. We will add to this list as more suggestions become available.

If you wish to talk to other dance teachers about their experiences using any of the below, please join our IDTA Dance Teachers Network on Facebook: https://www.facebook.com/groups/IDTADanceTeacherNetwork/

Skype: https://www.skype.com/en/

YouTube: https://www.youtube.com

Zoom: https://zoom.us/ (You can use free for sessions of 40 minutes or less)
We’ve compiled a list of common questions about using the Zoom platform. You can download the PDF here. We will be updating this document as more questions are asked.

Facebook Live: https://www.facebook.com

EMD UK Instructor Platform: https://emduk.org/virtual-instructor-platform/ (Free for everyone, not just EMD members, the ONLY charge is a small percentage which is deducted at source from participants payments, through Stripe, and the instructor receives the class charge minus the deduction direct into their bank account)

IDTA Live Q&A Session – Moving Dance Online

Safety Announcements

Be sure when using online teaching tools that your insurance company covers the use of these services and that before each session you give a clear safety announcement about the risks of practicing at home.

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;

(i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property

(ii) ensure that the flooring in the room is safe for the activity to be undertaken

(ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

Safeguarding Online Teaching

NSPCC Remote Teaching advice: https://learning.nspcc.org.uk/news/2020/march/undertaking-remote-teaching-safely

Dance School Safeguarding Service guidelines: Click here to download PDF

IDTA Live Q&A Session – Moving Dance Online

Zoom Security Considerations

Many of our members have turned to the online meeting program Zoom to continue to deliver their classes over the internet. We’ve compiled a list of useful security information if you decide to use this platform for your continued teaching: Click here to download the Zoom Security PDF

IDTA Live Q&A Session – Moving Dance Online

Music Licencing Online

One of the questions we seen asked a lot is in regards to the performance of licensed music via online services. PRS have confirmed the following information in this regard:

Licences already paid for:
The fee paid is based on the number of classes that an instructor gives in a year. Instructors need to keep a record of how many classes are cancelled and notify us at licence renewal. We will then give credit for these against next year’s fees.

Streaming classes:
Unfortunately PPL does not have the mandate to licence the streaming of music as an accompaniment to classes. These rights are retained by the record companies. If instructors wish to do this I would suggest that they use cover versions, where they will need to take out a PRS licence, or royalty free music as a short term alternative.

Also:

PRS/PPL can provide a Limited Online Music Licence (LOML) for anyone who is sharing videos or making broadcasts directly from their own website.

  • If you are streaming content via Facebook, YouTube, Instagram or any other similar social media platform, these services already have their own licensing agreements in place to cover you for using licensed music.

ProDub licence:

Required when transferring music from CDs to laptops or moving tracks bought from online stores onto laptops or similar to use in classes. Tracks purchased from online stores such as ITunes are only licensed for domestic/personal use so the ProDub is need to use those tracks in a commercial setting. For more information go to www.prsformusic.com or see link below

https://www.prsformusic.com/help/help-with-licences/dj-mixes-produb?fbclid=IwAR0sEM4CrtrtQfIb8N0YE8DhlGGlBauroQ0F1MNrbNrMAtdMHkP_eL4mes4

Insurance

Gallagher Insurance have provided answers to some common questions about insurance during and after the Covid-19 pandemic:

Q1. Do I need a Covid-19 Compliant Certificate in order to obtain insurance?

Reply: Regarding the recent discussions between members relating to the need to obtain a COVID-19 compliant certificate, our stance would be that although it is always advisable for teachers to be prepared and take reasonable precautions to protect themselves and their students, there is no such requirement from the insurer. We would expect Government guidelines to be adhered to and Government advice followed by implementing measures such as carrying out a COVID-19 risk assessment, developing cleaning, hand washing and hygiene procedures and managing transmission risk. That being said, although there is no obligation to complete a course if individuals feel this would benefit them in preparing for their ‘new’ normal we would fully support that.

 

Q2. Does the extended coverage of digital/online PL only provide cover for a teacher’s already registered students? Is the digital/online cover an ongoing benefit or is it temporary? There is a feeling that a mixture of online and face-to-face classes will be the new normal.

Reply: To provide some clarity over recent queries I can confirm that we understand this unprecedented set of circumstances has completely changed how teachers can operate.

The online streaming of classes is something that we are happy to continue to cover on a permanent basis to allow teachers to have that extra flexibility in how they deliver classes.

With regards to new students, first of all I am happy to hear that teachers/members are taking on new students during this time – this is fantastic to hear! We would not have a problem with this but would just like teachers/members to continue with the original criteria surrounding safeguarding, health and safety (full criteria around online classes is below for your reference)

The dedicated Dance Team here at Gallagher have collaborated with the insurers to bring an extra level of cover to members which we can confirm as follows:  

We will agree to provide liability cover for any dance teacher streaming a dance class if they are teaching any of the following activities;

  • Dance to Your Own Tune Ballet
  • Boys Ballet
  • Creative & Contemporary
  • West End jazz
  • Body Conditioning
  • Theatre Dance – Cecchetti Classical Ballet, Classical Greek, Imperial Classical Ballet, Modern Theatre, National, Classical Indian – Bharatanatyam, Classical Indian – Kathak, Tap.
  • Dance Sport – Classical Sequence, Disco/Freestyle, Latin American, Modern Ballroom
  • Tap, Modern, Ballet, National, Lyrical Modern Jazz, Musical Theatre, Dance Exercise, Theatre Craft
  • Speech & Drama
  • Greek
  • Performing Arts
  • Freestyle Rock n Roll Line Dancing Belly Dancing (over 16 only), Street Dance
  • Argentine Tango
  • Rumba, Samba, Jive, Cha Cha Cha, Paso Doble
  • Salsa,
  • Sequence
  • Waltz, Foxtrot, Quickstep, Tango, Viennese Waltz

Cover for Public Liability will extend to the limit shown on their policy schedule to a maximum indemnity of £5,000,000.

There are requirements that the member must meet for their cover to be extended. These are;

  • Streamed classes are subject to the same safeguarding rules in place for all events and classes.
  • Members must ensure that an adequate health and safety warning is issued to all participants either verbally at the start of the class, or preferably by email to those joining. As an example we would expect a member to advise participants to ensure that they;
    • (i) have enough room to participate in the activity without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring in the room is safe for the activity to be undertaken
    • (ii) ensure that where appropriate and especially in respect of activities for children, participants have a suitable parent/guardian present, or as a minimum, have their consent to participate at home.

Acrobatics and Gymnastics are not automatically covered under the Dance Scheme, however we encourage members/clients to contact us regarding these activities and we can look to cover for a small additional premium (this is due to the greater risk involved compared to a standard dance class).

If a member is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far

Insurance – dance outdoors

Update from Gallagher Insurance received 9th July 2020.

Many dance teachers have asked about the option of conducting ‘outdoor classes’. The dedicated Dance Team at Gallagher have partnered with insurers to offer a new policy enhancement available exclusively to members which we can confirm as follows:

We will agree to provide liability cover for any dance teacher instructing an outdoor class if they are teaching any of the following activities;

  • Tap, Ballet, National, Modern Jazz, Theatre Craft, Musical Theatre
  • Lyrical, Speech & Drama, Greek, Performing Arts
  • Argentine Tango, Belly Dancing (over 16 only), Cha Cha Cha, Dance Exercise, Foxtrot, Jive, Line Dancing, Paso Doble, Quickstep, Rock n Roll, Rumba, Salsa, Samba, Tango, Viennese Waltz, Waltz

Cover for Public Liability will extend to the limit shown on the policy schedule.

Please refer to the Reasonable Precautions Condition on page 62 of the attached policy wording.

For cover to be extended, the following requirements must be met;

  • Outdoor classes are subject to the same safeguarding rules in place for all events and classes.
  • The latest Government Guidance must be adhered to at all times, including, but not limited to guidelines in respect of social distancing.
  • Reasonable precautions condition – Insured must take reasonable steps to prevent or protect against injury, loss or damage.
  • Members must comply with all regulations imposed by any competent authority and that an adequate health and safety briefing is given to all participants at the start of each class.
  • Full Risk Assessments must be in place and appropriate instructions/ guidance provided to all students (or parents/ carers where children are in attendance).
  • Before teaching begins we would expect the policyholder to reasonably consider the following – this list is not exhaustive and each case must be looked at on its own merit.
    • (i) the area and surroundings, where instruction will take place is deemed suitable without there being any obvious risk of injury to themselves, to others, or risk of any damage to surrounding property
    • (ii) ensure that the flooring/ground is safe for the activity to be undertaken and that pupils are wearing appropriate footwear.
    • (iii) the use of any equipment is to be suitably considered beforehand and to be used in line with the manufacturers specification.
    • (iii) weather conditions on the day are to be considered and classes should only go ahead weather permitting.

If a policyholder is looking to teach an activity not listed here, we would recommend a phone call to us to discuss their options. Currently only those activities listed are included, but we believe it includes the vast majority of activities taught by members and is in-line with the enquiries we have received so far.

DOWNLOAD: Dance Teaching Outdoors Policy Wording